DOCUMENTATION EXECUTIVE (Transportation Assistant)

Posted 6 months ago

Your Responsibilities:

  • Paperwork Execution: Responsible for carrying out the paperwork required for dispatching outbound shipments, ensuring accuracy and compliance.
  • Document Management: Maintain a comprehensive catalog, retrieve documents from databases, and oversee document storage.
  • Customs Documentation: Manage documentation, including customs paperwork, shipping manifests, and certificates of origin, ensuring adherence to regulations.
  • Review and Update: Regularly review and update document management plans, procedures, and processes for continual improvement.
  • Document Security: Ensure the security, accessibility, and proper distribution of organizational documentation, prioritizing confidentiality.
  • Document Creation Process: Ensure documents are created following a documented and approved review and approval process, adhering to quality standards.
  • Management Collaboration: Meet with management to provide updates on documentation schedules, standards compliance, and the progression of documentation tasks.
  • Team Management: Lead and manage a team of document management professionals, providing guidance, support, and fostering a collaborative work environment.
  • Operating Procedures: Review and update departmental operating procedures, ensuring alignment with organizational goals.
  • Document Management Development: Develop document management plans, procedures, and processes to enhance efficiency and effectiveness.
  • Audit Trail Maintenance: Ensure the maintenance of audit trails for all types of office documents, ensuring accountability and transparency.
  • Confidentiality Assurance: Guarantee the confidentiality of sensitive information and documents, implementing measures for secure handling.
  • User Privileges: Assign user privileges for digital tools to team members, ensuring proper access control and data security.
  • Quality Management Implementation: Implement documents within the quality management system, ensuring compliance with quality standards.

Your Profile:

  • Proven experience as a Documentation Executive or in a similar role, preferably in the transportation sector.
  • Strong leadership and team management skills.
  • In-depth knowledge of document management systems and procedures.
  • Familiarity with customs documentation and shipping procedures.
  • Understanding of quality management systems and processes.
  • Effective communication skills, both written and verbal.
  • Detail-oriented with a commitment to accuracy and compliance.

What We Offer:

  • Competitive compensation package.
  • Opportunities for professional development and career advancement.
  • Collaborative and dynamic work environment.
  • Comprehensive benefits package.
  • The chance to lead a team and contribute to the efficiency and success of our documentation processes.

If you are an experienced and detail-oriented professional with leadership skills, we invite you to apply and be a key player in advancing our document management practices. Join us and take your career to new heights! Apply now!

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