DOCUMENTATION EXECUTIVE (Transportation Assistant)

Your Responsibilities:

• Paperwork Execution: Responsible for carrying out the paperwork required for dispatching outbound shipments, ensuring accuracy and compliance.
• Document Management: Maintain a comprehensive catalog, retrieve documents from databases, and oversee document storage.
• Customs Documentation: Manage documentation, including customs paperwork, shipping manifests, and certificates of origin, ensuring adherence to regulations.
• Review and Update: Regularly review and update document management plans, procedures, and processes for continual improvement.
• Document Security: Ensure the security, accessibility, and proper distribution of organizational documentation, prioritizing confidentiality.
• Document Creation Process: Ensure documents are created following a documented and approved review and approval process, adhering to quality standards.
• Management Collaboration: Meet with management to provide updates on documentation schedules, standards compliance, and the progression of documentation tasks.
• Team Management: Lead and manage a team of document management professionals, providing guidance, support, and fostering a collaborative work environment.
• Operating Procedures: Review and update departmental operating procedures, ensuring alignment with organizational goals.
• Document Management Development: Develop document management plans, procedures, and processes to enhance efficiency and effectiveness.
• Audit Trail Maintenance: Ensure the maintenance of audit trails for all types of office documents, ensuring accountability and transparency.
• Confidentiality Assurance: Guarantee the confidentiality of sensitive information and documents, implementing measures for secure handling.
• User Privileges: Assign user privileges for digital tools to team members, ensuring proper access control and data security.
• Quality Management Implementation: Implement documents within the quality management system, ensuring compliance with quality standards.

Your Profile:

• Proven experience as a Documentation Executive or in a similar role, preferably in the transportation sector.
• Strong leadership and team management skills.
• In-depth knowledge of document management systems and procedures.
• Familiarity with customs documentation and shipping procedures.
• Understanding of quality management systems and processes.
• Effective communication skills, both written and verbal.
• Detail-oriented with a commitment to accuracy and compliance.

What We Offer:

• Competitive compensation package.
• Opportunities for professional development and career advancement.
• Collaborative and dynamic work environment.
• Comprehensive benefits package.
• The chance to lead a team and contribute to the efficiency and success of our documentation processes.

If you are an experienced and detail-oriented professional with leadership skills, we invite you to apply and be a key player in advancing our document management practices. Join us and take your career to new heights! Apply now!